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Quick Quotes Can Lower Your Costs by 26%

Our Community of Buyers frequently asks us for help performing more competitive bids – we finally have the solution. After years of research and development, ProcureSafe is pleased to announce and introduce the addition of Bid Manager to its existing solution suite.

With many time constraints facing procurement teams each day, the need to streamline the quoting process has never been higher. ProcureSafe’s Bid Manager reduces this strain with its Quick Quote system. Create a Request for Quotation instantly. It’s as easy as 1-2-3,

  1. Quote Information  Give the quote a title along with the start and end date.
  2. Request Information  Enter the quantity and description of what you want.
  3. Select Suppliers  Choose the suppliers that you would like to receive the bid request.
Review the bid request and submit to the selected suppliers. In just a few minutes, a quote request can be sent to many qualified suppliers from our Community.

Supplier Selection

Traditionally, buyers are challenged with finding enough qualified suppliers to conduct a true bidding process. ProcureSafe makes it easy to find them in our expansive Supplier Community.

In the example shown below, a bid request is being prepared for an agriculture product, and only one supplier was initially known to provide the product. After a quick supplier search, it was found that “Agriculture Supplies Direct” also provided agriculture products. In addition, they had been highly rated by other buyers. In this example, it is easy to add Agriculture Supplies Direct to your quote request by simply clicking the “Add to Quote” button. According to national studies, buyers can reduce cost by 26% when multi-sourcing. Why pay retail rates when you can get a big discount?

Quote search results

Fast Quote Comparison

Organizing paper quotes and looking for the lowest bid is time consuming. With Bid Manager, the suppliers perform most of the work for you.

In the example below, the supplier has entered the quoted amount for each of the requested line items. If it’s the lowest quote you’re after, Bid Manager’s quick compare feature can easily zero in on the lowest bid. By clicking on “View Details”, you can verify that the Supplier’s response matches the requested product or service

Quote comparison

After reviewing the quote responses, the winning supplier can be notified in accordance to your policies and awarded the business.

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September 2017

ProcureSafe’s X-ray Vision Helps Prepare Budgets

Document Management with Visionary Control

Why do modern cars have tire pressure sensors? The tire sensors provide feedback when a tire loses air so that the driver can act before the car crashes! Shouldn’t you have the same feedback mechanism in your contract management to avoid a contractual crash before it occurs?

ProcureSafe’s Executive Dashboard provides the contract data to avoid crashes and avoid unnecessary commitments.

The Dashboard will help you:

  • Plan for contracts coming up for renewal in 2018.
  • Review operations for the need for the services that the contract provides.
  • Know the monthly contractual commitment for creating budgets
  • Maintain control while moving at the speed of today’s business.
  • Easily find the supplier to bid the contract using industry standard multi-sourced contracts

Strategic Contract Planning Tool

It is human nature to deny making mistakes, especially at work. Performance reviews, salaries, and employment can be dependent upon performance. ProcureSafe understands the need to help you perform at a higher level. The Executive Dashboard provides the visualization to reduce risks of missing an automated renewal, while providing a view for planning and monitoring contract management. A department can be summarized, so an executive can monitor staff progress and overall performance.

ProcureSafe provides a view where in a simple click the contractual expenses are exposed with no hidden contracts that renew for services no longer needed. Planning for only one contract renewal can provide an ROI for the use of ProcureSafe. One customer stated that the tool helped them plan for not just one contract, but 214 contract renewals that resulted in $1.7 million in spend savings in Q1 2017.

Contract Manager Dashboard

Contract Management Case Study

Industry: Lighting Manufacturer
Company: Automotive Manufacturer Supplier
Area Served: Worldwide
US Employees: 1,300
Situation: Customer indicated that they had discontinued a software service, but unaware to stakeholder, the contract had an automatic renewal clause.
Result: Missed renewal committed the organization to continue to pay for another year of a discontinued service.
Cost: $35,000
Solution: ProcureSafe (Contract Management)
Notes: The customer also shared that it was easier to let accounting keep paying, rather than to fight against the supplier of the contract. This one contract cost more to the company than a three-year subscription to the ProcureSafe platform.

If you are a current customer, and you are not achieving these results, let ProcureSafe help you apply industry best practices to the utilization of the tool.

If you would like to apply best practices to your organization, just give us a call at 614-310-3122 and we can help you get started today putting ProcureSafe’s “X-Ray Vision” to work to help you find the contract needles in your haystack.